Privacy Policy

1. Who We Are
Kosma Lenar ADHOC
Wieliczka, Poland
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We provide consulting and design services in the field of AI Governance, Explainable AI, and AI Act compliance.
You can contact us regarding privacy matters at: k.lenar@kosmalenar.com

2. What Data We Collect
When you visit our website or contact us, we may collect limited personal data, such as:
- Your name, email address, and company details (if provided through contact forms or email),
- Technical information such as your IP address, browser type, and pages visited (through analytics tools),
- Any information you choose to share when inquiring about our services.We do not collect sensitive personal data or use automated decision-making.

3. How We Use Your Data
We use your personal data only to:
- Respond to inquiries and messages submitted via contact forms or email,
- Provide information about our services,
- Maintain communication with potential clients and partners,Analyze website traffic to improve our site and user experience (in an anonymized manner).

Your data is not sold, rented, or shared with unauthorized third parties.

4. Legal Basis for Processing
We process personal data in accordance with the General Data Protection Regulation (GDPR), based on:
- Article 6(1)(b) — processing necessary to respond to your request or inquiry,
- Article 6(1)(f) — our legitimate interest in promoting our services and ensuring website functionality,
- Article 6(1)(a) — your consent, where applicable (e.g. for newsletter or optional cookies).

5. Data Retention
We keep your personal data only for as long as necessary to fulfill the purposes described above:
- Contact form or inquiry data — up to 12 months after last contact,
- Analytics data — stored in aggregated, anonymized form
- Marketing communication (if applicable) — until you withdraw consent.

After this period, data is securely deleted or anonymized.

6. Cookies and Analytics
Our website uses essential and analytics cookies to ensure functionality and understand how visitors use our content.
- Essential cookies – enable basic functions like page navigation.
- Analytics cookies – collect anonymous data about website usage (e.g. via Plausible or Matomo).

We do not use advertising or profiling cookies.
You can control or disable cookies through your browser settings at any time.

7. Data Security
We apply appropriate technical and organizational measures to protect your personal data and ensure its confidentiality and integrity in accordance with GDPR. Your information is processed securely and is not shared with unauthorized parties.

8. Your Rights
Under GDPR, you have the right to:
- Access your data,
- Request correction or deletion,
- Restrict or object to processing,
- Withdraw consent at any time,
- File a complaint with your local Data Protection Authority.
To exercise these rights, please contact us at: k.lenar@kosmalenar.com

9. Third-Party Services
We may use third-party tools to operate our website and analyze its performance, such as:
- Web hosting providers,
- Analytics platforms
- Email or contact form integrations.

All such providers process data under GDPR-compliant agreements and do not use it for their own purposes.

10. International Data Transfers
Your data is stored within the European Economic Area (EEA).
If any transfer outside the EEA occurs, it is safeguarded by appropriate legal mechanisms such as the EU Standard Contractual Clauses (SCCs).

11. Updates to This Policy
We may update this Privacy Policy from time to time to reflect legal or operational changes.
The current version will always be available at www.lumethica.ai/privacy.

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